Sophia Hubs Privacy Notice
Use of this website by you constitutes your acceptance of the terms stated in this Privacy Notice. If you do not wish to accept this Privacy Notice, please leave this website immediately.
By using the website, you consent to the collection and use of your personal information in the manner set out in this notice.
The website may, from time to time, contain links to and from the websites of our partner networks, advertisers, affiliates and sponsors. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The purpose of this Privacy Notice is:
To assure you that we recognise and fully respect the privacy and personal data of our clients and company representatives; and
To explain what personal information we collect and how we ensure its best protection.
Who we are
Sophia Hubs is a non-profit organisation.
Sophia Hubs is a Data Controller and is committed to protecting your personal information. We have created this Privacy Notice to let you know what information we collect when you use our services, why we collect this information and how we manage this information. It is our policy to respect the confidentiality of personal information and the privacy of individuals.
How we use Personal Information
What information does Sophia Hubs collect?
We will only collect personal data which is necessary to provide you with the services required and keep you up to date with the latest events and news. Personal information that we collect will include your name, contact details (phone numbers, email address and residential address), your date of birth, occupation, data about the pages you visit and your other activity on our site, as well as any other personal information relating to you that you supply to us.
Except where stated otherwise, at the time of personal information being submitted, it is only processed for the purposes for which you have submitted it to us.
This list is not definitive and could change if our business, legal or regulatory needs change
Why do we collect information and how will it be used?
In order to deliver our services to our followers and keep them updated on news and events.
If you give us information on behalf of someone else, you are confirming that you have given them the information about Sophia Hubs and that they have agreed and given consent for us to use their information in the way our organisation operates.
Why is it being collected?
We are collecting, recording and storing your personal data to communicate our initiatives, our events and general news.
With whom will it be shared?
With your consent, we will share your personal information with our data processor ‘Mail Chimp’, they help us send out emails and stay abreast of out subscriptions for consent to receive emails from our followers. Mail Chimp is committed to being GDPR compliant as their website states.
Personal Information and Rights
The information about any rights that are available to you in relation to the personal information we hold about you is set out below.
If you ask us, we will confirm whether we are processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable administration fee.
If the personal information we hold about you is inaccurate or incomplete, you are entitled to have it rectified. If we have shared your personal information with others, we will let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you who we have shared your personal information with so that you can contact them directly.
You can ask us to delete or remove your personal information in certain circumstances such as where we no longer need it or you withdraw your consent (where applicable) provided that we have no legal obligation to retain that data. Such request will be subject to any retention limits we are required to comply with in accordance with applicable laws and regulations and subject to section ‘How do we store personal information and for how long’. If we have shared your personal information with others, we will let them know about the erasure where possible. If you ask us, where possible and lawful to do so, we will also tell you who we have shared your personal information with so that you can contact them directly.
You can ask us to ‘block’ or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or object to us processing it. It will not stop us from storing your personal information though. We will tell you before we lift any restriction. If we have shared your personal information with others, we will let them know about the restriction where possible. If you ask us, where possible and lawful to do so, we will also tell you who we have shared your personal information with so that you can contact them directly.
Under the General Data Protection Regulation (679/2016), you have the right, in certain circumstances, to obtain personal information you have provided us with (in a structured, commonly used and machine-readable format) and to reuse it elsewhere or ask us to transfer this to a third party of your choice. There is no fee required for this information.
You can ask us to stop processing your personal information, and we will do so if we are:
Relying on our own or someone else’s legitimate interests to process your personal information except if we can demonstrate compelling legal grounds for the processing;
Processing your personal information for direct awareness, news, information regarding events.
Processing your personal information for research unless such processing is necessary for the performance of a task carried out in the public interest.
Automated decision-making and profiling
If we have made a decision about you based solely on an automated process (e.g. through automatic profiling) that affects your ability to use the services or has another significant effect on you, you can ask to not to be subject to such a decision unless we can demonstrate to you that such a decision is necessary for entering into, or the performance of, a contract between you and us. Even where a decision is necessary for entering into or performing a contract, you may contest the decision and require human intervention.
Changes to this privacy statement
We recognise that transparency is an ongoing responsibility so we will keep this privacy statement under regular review.
We hope that you will never need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to firstname.lastname@example.org. We will look into and respond to any complaints we receive within the necessary time frame.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) (the UK General Data Protection Regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website. https://ico.org.uk/